Cost of Ownership Comparison

This chart shows how much a company can save using ERPetology’s solution compared to four leading ERP providers. All examples assume a manufacturing company with one admin user, 10 manufacturing production employees, 4 sales employees who will need to access quotation and sales orders, and two accountants, and include a supplier portal that will allow suppliers to submit quotes and a customer portal where customers can see work status, pay invoices and review open and closed quotes, sales orders and invoices. *(add a footnote: These estimates are simplified, and actual costs could vary greatly based on specific business requirements and the pricing model of the chosen ERP version.)

ERP Software	Cost Breakdown	Total Cost*
ERPetology	Licensing/Subscription: $0 Implementation: $10,000 Hosting: $15,000 Customer and Supplier Portal: $0	$25,000
SAP. B1	Licensing/Subscription: $185,000 Implementation: $10,000 Hosting: $15,000 Customer and Supplier Portal: $10,000	$220,000
Epicor Prophet 21	Licensing/Subscription: $216,670 Implementation: $38,334 Hosting: $15,000 Customer and Supplier Portal: $10,000	$280,004
NetSuite	Licensing/Subscription: $111,000 Implementation: $20,000 Hosting: $0 Customer and Supplier Portal: $0 Total: $131,000	$131,000
Microsoft Dynamics 365	Licensing/Subscription: $185,000 Implementation: $35,000 Hosting: $0 Customer and Supplier Portal: $0 Total: $220,000	$220,000

ERP Software	Overview of licensing and user access
ERPetology	Admin user, Manufacturing users (10), Sales users (4), Accounting users (2): Free
SAP. B1	The exact cost will depend on the pricing of the specific SAP B1 version you choose, but for the sake of simplicity, let's assume a Professional User License costs around $3,000 and a Limited User License (for the manufacturing and sales employees) costs around $1,500. Admin user (1 x $3,000): $3,000, x five years = $15,000 Manufacturing users (10 x $1,500): $15,000, x five years = $75,000 Sales users (4 x $1,500): $6,000, x five years = $30,000 Accounting users (2 x $3,000): $6,000, x five years = $30,000 SAP also charges an annual maintenance fee that is usually around 18-22% of the license cost. For our example, if we assume a 20% maintenance fee on the $35,000 for licenses, it would add an annual cost of $7,000, or $35,000 over five years. Total 5 year licensing cost: $185,000
Epicor Prophet 21	The exact cost can vary, but Epicor Prophet 21 pricing is typically based on the number of concurrent users and the complexity of the installation. As a rough estimate, let's assume $5,000 per concurrent user license. Admin user (1 x $5,000): $5,000 for one year, x five years = $25,000 Manufacturing users (10/3 x $5,000): Assuming 1 license for every 3 manufacturing employees: $16,667, x five years = $83,335 Sales users (4/3 x $5,000): Assuming 1 license for every 3 sales employees: $6,667, x five years = $33,335 Accounting users (2 x $5,000): $10,000, x five years = $50,000 Epicor also typically charges an annual maintenance fee, around 20% of the license cost. If we add an annual cost of $5,000 for maintenance it will cost another $25,000 over five years. Total 5 year licensing cost: $216,670
NetSuite	NetSuite’s pricing is largely based on a per-user basis, and costs can vary depending on the exact package your business requires. As a rough estimate, let's assume a Full User license is around $1,200 per year, and a Limited User license (for the manufacturing and sales employees) is around $300 per year. The base license is around $12,000 per year, which would include one or two users. Admin user: included in base license ($12,000 x 5 years): $60,000 Manufacturing users (10 x $300 x 5 years): $15,000. Sales users (4 x $300 x 5 years): $6,000. Accounting users (2 x $1,200 x 5 years): $12,000. A manufacturing company will need to subscribe to additional modules, including: Inventory Management Work Orders & Assemblies WIP (Work in Progress) & Routings NetSuite doesn't publicly disclose the individual pricing for these additional modules. A ballpark figure could be anywhere from an additional 20% to 50% or more of your base licensing fee per year. At 30% of $12,000, this would add an additional $3,600 per year or $18,000 over five years. Total 5 year licensing cost: $111,000
Microsoft Dynamics 365	The exact cost will depend on the specific licenses you choose. In our example the licenses for Sales users do not including AI features, to keep the features more consistent with the other providers. This example includes one Business Central Premium license, two Business Central Essentials licenses for accountants, four Sales Professionals licenses and ten Team Member licenses. Admin user (1 x $100 x 12): $1,200, x five years = $6,000 Manufacturing users (10 x $8 x 12): $960, x five years = $4,800 Sales users (1 x $65 x 12, 3 x $20 x 12): $1,500, x five years = $7,500 Accounting users (2 x $70 x 12): $1,680, x five years = $8,400 Total 5 year licensing cost: $26,700

ERP Software	Implementation Costs
ERPetology	1 time cost of moderate complexity implementation: $10,000
SAP. B1	The cost of SAP B1 implementation varies significantly based on the complexity and specific business requirements. It can be anywhere from $10,000 to $100,000. Let's assume a lower-end cost similar to ERPetology for this comparison: $10,000.
Epicor Prophet 21	Implementation costs for Epicor Prophet 21 can vary greatly depending on the complexity of the project, but it's not uncommon for it to be 1-3 times the software costs. Let's take a conservative estimate of 1 times the software costs: $38,334.
NetSuite	Implementation costs for NetSuite can be quite variable, depending on the complexity of the project. Let's assume a moderate implementation cost of $20,000.
Microsoft Dynamics 365	Implementation costs vary. Estimates on various websites range from $35,000 to $100,000 for a small manufacturing implementation. For our example let's assume a moderate $35,000.

ERP Software	Hosting Costs
ERPetology	Monthly hosting cost: $250. Hosting cost for five years (60 months): $250 x 60 = $15,000
SAP. B1	Hosting costs would depend on whether you're choosing an on-premise or a cloud-based deployment. For a fair comparison, we'll assume the same cost as ERPetology: $250 per month, or $15,000 for five years
Epicor Prophet 21	Hosting costs would depend on whether you're choosing an on-premise or a cloud-based deployment. For a fair comparison, we'll assume the same cost as ERPetology: $250 per month, or $15,000 for five years.
NetSuite	Hosting is included in NetSuite's subscription price. $0..
Microsoft Dynamics 365	Hosting is included in Microsoft Dynamic's subscription price. $0..

ERP Software	Cost of Supplier and Customer Portals
ERPetology	This feature is built-in in ERPetology and doesn't require additional costs.
SAP. B1	SAP doesn't include a supplier or customer portal out of the box, so these features would have to be custom built or additional modules would have to be purchased. Let's conservatively estimate this cost at $10,000.
Epicor Prophet 21	Epicor Prophet 21 offers eCommerce solutions, which could potentially serve as supplier and customer portals, but these come at an additional cost. Let's assume a modest estimate of $10,000 for these services.
NetSuite	NetSuite offers built-in customer and vendor centers that provide similar functionality. These features are included in the core NetSuite package.
Microsoft Dynamics 365	Customer and supplier portals are included in the Microsoft Dynamics 365 Business Premium license.

* These estimates are simplified, and actual costs could vary greatly based on specific business requirements and the pricing model of the chosen ERP version.

It is clear from these estimates that ERPetology can provide the same features at a tiny fraction of the cost by eliminating licensing and subscription fees. Add to that the greater flexibility and easier customization of our open source software, and the choice is obvious

Cost of Ownership Comparison

Total Five Year Cost of Ownership:

Licenses and Users

Implementation

Hosting

Supplier and Customer Portal